Resource Group 175 (RG175) (also known as Firm) is committed to protecting the privacy of personal data and information. This statement summarizes our policy regarding the collection, use and transfer of candidates’ personal data and information, the security measures employed to protect data and information, and corresponding candidates’ rights. Similar efforts are undertaken to further protect client data and proprietary information acquired during the performance of the Firm’s consulting services.
Under the terms of this Privacy Policy, RG175 asserts its legal basis for collecting and using client and candidates’ data and information, those associated processing activities as detailed herein, and the context in which such information is obtained, maintained, and protected.
RG175 is a national and international search firm which collects, uses, and stores a variety of personal data and information necessary to provide such consulting services to our clients.
Neither candidate nor client personal information and data will be collected in a manner that is incompatible or inconsistent with this Privacy Policy. RG175 will employ best practices and will adhere to those professional duties and obligations to ensure that collected information and data is accurate, complete, current, and reliable for its intended use. RG175 does not sell personal information or data.
As a potential candidate for one of our search and/or consulting services, categories of personal data collected may include the following: contact information (e-mail address, address, telephone number), career history, education history, social activities, compensation details (where permitted by applicable legislation), professional experience, information relating to references, languages, photographs, individual capabilities, qualifications, preferences, personality, character traits, professional style profile, executive competencies, interview notes as well as interview recordings and transcripts of such recordings (if applicable), offer letters, identification data (civil/marital status, gender, nationality), and those details associated with a background check. This data may be obtained directly from our candidates, through publicly available sources, professional networking profile, news reports, and/or third parties such as our clients, sources/references, and/or our authorized third-party vendors associated with background checks and social media searches.
To meet the obligations set forth under our search agreements with our clients and our commitment to ensuring equal opportunities, the Firm collects information about candidates (in appropriate circumstances and in accordance with applicable laws and regulations) which may be classified as diversity information (demographics regarding racial or ethnic background, gender, disability, age, sexual orientation, religion, or beliefs, and/or socioeconomic background). Under the terms of the search agreement with clients, RG175 may be required to share such candidate information.
In addition, assessment data and information can also be gathered by RG175 as may be necessary to provide our consulting services to clients. This may include assessing a candidates’ suitability for a position as a prospective candidate to potential clients, contacting the references and/or verifying the details provided in the candidate profile/professional resume.
Candidates’ personal information will also be shared with third party vendors engaged by RG175 to provide those services such as refence and education checks, social media searches, and/or background checks, to the extent that these checks performed are appropriate and in accordance with federal and state laws. Under the terms of our contracts, these vendors may further restrict information that can be shared with our clients based on related law and regulatory requirements.
Candidates’ information may also be shared with any competent law enforcement, regulatory or governmental body, or a court of law if necessary to abide by our legal obligations, preserve and exercise our legal rights, protect individual’s interests, or as otherwise mandated by applicable law.
If a candidate provides a personal or professional reference (Reference), RG175 will collect this information and process contact details, review and confirm professional and employment details (such as title, occupation, qualifications, and employment history) and related connections to the candidate. RG175 may collect this information directly from the Reference, the individual candidate, or from publicly available sources. This gathered information is to provide additional and relevant information about the candidate. Any feedback provided about a candidate would not be attributed to the Reference when shared with clients. Additionally, RG175 may use this data and information for other business purposes, including data analytics, benchmarking, and statistic purposes without specific reference to the candidate.
RG175 recognizes that during the course of performing consulting services to our clients, the Firm may acquire client data and proprietary information and those associated individuals for the purposes of fulfilling our search agreement obligations to the client, furthering our business relationship, and candidate evaluation and selection strategies.
RG175 will process basic personal information and data about candidates that would normally be included in a professional resume and/or curriculum vitae (education history, employment history, professional experience, criminal acts/charges, offer letters, compensation history as permitted by local law, etc.), and competencies, as well as any additional information that may assist the Firm in presenting the best candidate for the most appropriate roles sought by our clients. This adopted search process is governed by applicable local legislation, provided the processing of such information is not overridden by privacy interests or candidate’s rights and freedoms as protected by law.
Once we proceed to the later stages of the search process, candidates will be requested to sign a consent form allowing us to further process (and share with our clients and third party vendors any information required for background checks, social media searches, reference checking, and/or employment diversity requirements, including any potentially sensitive information that may come to light during interviews, as well as any insights that the Firm may provide to our clients based on the foregoing. If we are unable to obtain candidate’s consent at the relevant stage of the search process, RG175 expressly reserves the right to terminate the candidate relationship. The personal data and information will be protected in accordance with the provisions of this Privacy Policy.
Collected personal data and information and related client proprietary information is held on RG175’s Confidential and Proprietary Information database, which is accessible only to our consultants. To guarantee that the appropriate safeguards for the protection of personal data and information are in place, in addition to privacy practices set out in this Privacy Policy, RG175 has established related professional standards under the Operating Agreement and corresponding rules set forth under the Confidential and Proprietary Information Policy. These governing documents are a demonstration of RG175’s commitment to adequately protect personal data and information of candidates and our clients.
In appropriate instances, RG175 may contact clients or candidates with an invitation to attend an industry- or role-specific event, such as a dinner or charity event. Clients or candidates who receive these types of communication may opt out of receiving these invitations at any time.
RG175 may disclose a minimum degree of personal information for internal business purposes. Such business purposes include review of candidates’ demographics, audit procedures, security processes, feedback to enhance performance of our consulting services.
We may retain and use personal information for internal research, benchmarking, and assessing of market trends to provide and for further development of our consulting services. We may also share candidate data with vetted third-party vendors for analytics purposes and further evaluation of their services.
In the event such becomes necessary, information may be obtained or gathered during the performance of our related consulting services, as a result the acquired personal information and/or data is also subject to this Privacy Policy.
To prevent unauthorized access, maintain accuracy of data and ensure the proper use of information, RG175 has implemented appropriate legal, physical, technical and security procedures to protect the confidentiality of and safeguard the personal information collected, and prevent against accidental releases of information, unauthorized access, or unlawful processing. These measures will be reviewed over time and updated to remain aligned with legal and technological developments.
RG175 will retain clients’ and candidates’ personal data, personal information and proprietary information only for as long as it is needed in connection with the purposes for which is it being collected and used. The following criteria will be used as a guide for retaining information:
Candidates have the right to access, erase, correct, update or complete personal data and information. Candidates may request no further contact from RG175.
Candidates who withdraw consent will not affect any processing performed prior to withdrawal, nor will it affect processing based on lawful processing or other obligations prior to withdrawing consent.
Candidates may further object to the processing of personal data and information and deny access to personal information by third party vendors.
Should a candidate request the removal of personal information and information from the RG175 database, please be advised that RG175 may retain a minimal amount of personal information to adhere to our established information responsibilities and obligations. In this instance the remaining candidate information will be isolate from any further processing.
Candidates are advised that they have right to bring a complaint to the relevant data protection authority with jurisdiction regarding the collection and use of personal data and information. For more information on how to lodge a complaint, please contact the local protection authority.
Clients have the right to also protect data and proprietary information that may be acquired during the performance of the consulting services/search process as such protections will be included under the terms of the search contract.
RG175 will not discriminate against any candidate for exercising any of their rights pertaining to personal data and information.
RG175 expressly reserves the right to modify or amend the Privacy Policy at any time and for any reason. If there are material changes to the Privacy Policy, RG175 will post those changes to the website and take appropriate measures to inform candidates of these changes.